Call for Proposals Open Through Friday, March 13, 2020

The SAP® ecosystem is eager to learn from your success. If you have upgraded or implemented software, solved a business problem through technology, or moved to the cloud, your experience is valuable to fellow professionals using SAP.

Submit your session proposal for by March 13 for a chance to share your SAP insights with your peers at the 2020 Best Practices for Oil & Gas conference taking place Sept. 16–18 in The Woodlands, Texas. Proposals will be reviewed by our conference advisory committee made up of industry thought leaders, experts, and your peers. Final selections will be made by the end of April.

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Customer Stories

Customers share best practices and insights from your projects. Partners and SAP, your session is much more likely to be selected if a customer is involved. 


Hot Topics

What does your network want to hear? Review the tracks and topics to align your abstract with what’s top of mind for professionals in oil and gas using SAP.


Be Prepared

Download speaker resources, including a sample abstract, sample bio, and headshot guidelines to make sure you have answers to all of the questions we’ll ask.


How will sessions be selected?

We have put together an advisory committee, which is made up of industry thought leaders and experts. The committee evaluates all presentation submissions, helps select the conference speakers, balances the agenda, and provides feedback from an industry perspective.

How many sessions will be selected?

There are roughly 40 sessions that are selected to be presented at this conference. There are also alternate sessions that will be selected to replace any canceled sessions.

When will I know if my abstract is selected?

All submitters and speakers should expect to hear from us by the end of May with the status of your submission(s). Our team will be in touch with any important information and any action items if needed before selections are made. But if you have any questions in the meantime, do not hesitate to reach out to Lindsay Wickham, Best Practices for Oil & Gas conference producer (

What if I need to make a change to my submission?

The system will not allow for changes to be made once the call for speakers has closed. If you have a change that could impact whether or not your submission could be selected, like adding a customer speaker, please email Lindsay Wickham, Best Practices for Oil & Gas conference producer, at

What are the requirements in order to be a speaker?

  • All selected speakers must receive internal approval from their manager/corporation in order to present.
  • All selected speakers must register for the event by the date specified by Eventful’s speaker care team.
  • All selected speakers must provide presentation materials for review by the date specified by our speaker care team.

Will I receive a discounted or complimentary registration if I am selected to speak?

The lead customer speaker is eligible for entitlements up to:

  • One complimentary round-trip economy flight
  • Two hotel nights at the conference venue
  • Conference registration

Can I submit multiple abstracts? Can I submit to multiple tracks?

You are welcome to submit more than one abstract. Any duplicate abstracts will be deleted and only the first abstract submitted will be considered.

Our advisory committee will be looking at quality of each individual abstract rather than the number submitted by a particular speaker, company, etc., so make sure you are focusing on the quality of your abstract before submitting.

I’m a partner. Can I submit an abstract?

Partner organizations can submit an abstract for the conference but have a much greater chance of being selected if presented with a customer co-speaker at the time of submission.

Terms and Conditions

Requirements of all Speakers

  • Expected to be an active ASUG member in good standing (See below for ASUG Membership Policy)
  • Expected to be registered for the event by the date specified by the ASUG enterprise content team (See below for ASUG Registration Policy)
  • Expected to provide presentation materials for review and distribution by the date specified by the ASUG enterprise Content team

*Please note, further details on these conditions and other ASUG policies will be provided upon acceptance of session proposals. The ASUG enterprise content team reserves the right to amend these policies as we see fit, but failure to meet or comply with any of these requirements may result in the cancellation of your session and/or revocation of any registration and/or travel benefits.

ASUG Speaker Membership Policy 

All speakers are expected to be active members of ASUG in good standing in order to present at ASUG events. Nonmember speakers may be asked to confirm their membership in order to be considered as speakers for the event. Registration invites and/or travel arrangements may be withheld until membership is confirmed.

ASUG Speaker Registration Policy

All speakers must be registered for the event by the date specified by the ASUG enterprise content team. Failure to meet this requirement may result in the cancellation of your session and/or revocation of any registration and/or travel benefits.

Speaker Cancellation/"No Show" Policy

If you are unable to give your presentation, we appreciate you extending the professional courtesy of notifying us in order to provide our ASUG enterprise content team sufficient time to arrange for a replacement session during your scheduled session time.

*Please note, if you cancel as a speaker for your session or if you fail to present your scheduled session, your complimentary registration will be forfeited, and you will be charged the full registration amount.

Educational Integrity Policy

All presentations are to be of an educational nature and should not be used to promote products or services. During your presentation, as a speaker at an ASUG event, you are required to maintain a professional demeanor, including refraining from improper language or conduct when interacting with class participants. Proper professional conduct, marketing content, and language will be judged by the sole discretion of ASUG.